Privacy Policy

Last Updated: June 25, 2025

1. Introduction

This Privacy Policy describes how Kasane Teto Bot ("the Bot", "we", "us", or "our") collects, uses, and protects your information when you interact with our Discord bot. By using the Bot, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Discord User Information

We collect the following information from Discord when you interact with the Bot:

  • User ID: Your unique Discord user identifier
  • Username: Your Discord username for display purposes
  • Avatar URL: Your Discord profile picture URL for embeds
  • Guild (Server) ID: The unique identifier of Discord servers where you use the Bot
  • Channel ID: The unique identifier of channels where you interact with the Bot

2.2 Interaction Data

We collect and store:

  • Message Activity: We track when you send messages in whitelisted channels (but not the content of your messages, except for AI interaction purposes)
  • Command Usage: Records of slash commands you execute
  • Intimacy Level: A numerical value representing your interaction frequency with the Bot
  • Daily Message Count: Count of messages sent per day for rate limiting purposes
  • Last Activity Timestamps: When you last used certain features (feeding, messaging)
  • Voting Activity: Whether and when you voted for the Bot on top.gg

2.3 Message Content

  • AI Interactions: When you interact with the Bot's AI features, your message content is processed to generate responses
  • Image Attachments: Images you share with the Bot are processed for AI vision capabilities
  • Prompt Injection Detection: Message content is analyzed to detect and prevent prompt injection attempts

2.4 Server Management Data

  • Whitelisted Channels: List of channels where the Bot is permitted to operate
  • Blacklisted Channels: List of channels where the Bot is restricted
  • Guild Settings: Server-specific configuration data

3. How We Use Your Information

3.1 Core Functionality

  • AI Conversations: Processing your messages to provide AI-powered responses
  • Intimacy System: Tracking your interaction level with the Bot character
  • Command Execution: Processing slash commands and providing appropriate responses
  • Feed System: Managing the virtual feeding mechanic and cooldowns

3.2 Rate Limiting and Moderation

  • Message Rate Limiting: Preventing spam and ensuring fair usage
  • Credit System: Managing message credits and voting rewards
  • Prompt Injection Prevention: Protecting against malicious inputs

3.3 Analytics and Improvement

  • Usage Statistics: Understanding how users interact with the Bot
  • Performance Monitoring: Ensuring optimal Bot performance
  • Feature Development: Improving existing features and developing new ones

4. Data Storage and Security

4.1 Data Storage

  • Your data is stored securely in our database systems
  • We implement appropriate technical and organizational measures to protect your data
  • Senstive Data such as message content and link to attachment only lives in memory and are never stored
  • Non senstive Data is retained as long as necessary to provide our services

4.2 Third-Party Services

We use the following third-party services that may process your data:

  • OpenRouter: For AI language model processing
  • Top.gg: For bot voting and statistics
  • Discord API: For bot functionality and user interaction

4.3 Data Transmission

  • All data transmission occurs over secure, encrypted connections
  • We follow Discord's API guidelines and terms of service

5. Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except:

  • With Your Consent: When you explicitly agree to data sharing
  • Service Providers: Third-party services necessary for Bot operation (as listed above)
  • Legal Requirements: When required by law or to protect our rights and safety
  • Bot Statistics: Anonymized usage statistics may be shared with top.gg

6. Your Rights and Choices

6.1 Data Access and Control

  • You can request information about the data we have collected about you
  • You can request deletion of your data by contacting us
  • Some data may be retained for legitimate business purposes even after deletion requests

6.2 Bot Usage Control

  • You can stop using the Bot at any time
  • Server administrators can remove the Bot from their servers
  • You can block the Bot to prevent direct interactions

7. Data Retention

  • Non Senstive Data: Retained while you actively use the Bot and for a reasonable period afterward
  • Logs: Technical logs are retained for troubleshooting and security purposes
  • Inactive Accounts: Data for inactive users may be automatically purged after extended periods

8. Children's Privacy

The Bot is not directed toward children under the age of 13. We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13, we will delete that information promptly.

9. International Data Transfers

Your data may be processed and stored in servers located outside your country of residence. We ensure appropriate safeguards are in place to protect your data during international transfers.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify users of any material changes by:

  • Posting the updated policy in our support server
  • Updating the "Last Updated" date at the top of this policy
  • Providing notice through the Bot when significant changes occur

11. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us:

12. Compliance

This Privacy Policy is designed to comply with:

  • Discord's Terms of Service and Developer Policy
  • General Data Protection Regulation (GDPR)
  • California Consumer Privacy Act (CCPA)
  • Other applicable privacy laws and regulations

13. Data Processing Legal Basis

We process your data based on:

  • Legitimate Interest: Providing and improving Bot services
  • Consent: When you choose to interact with the Bot
  • Contract Performance: Fulfilling our obligations to provide Bot functionality

By using Kasane Teto Bot, you acknowledge that you have read and understood this Privacy Policy and agree to our data collection and usage practices as described herein.